The conference will feature different oral sessions. All contributed oral presentations will take place on the 4th floor of Rudder Tower and all plenary/panels will take place on the 7th floor of Rudder Tower. 

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INFORMATION FOR PRESENTERS:

• All presenters must reach the presentation room at least 20 minutes before the start of the session.

• Presenters must upload their presentations on the laptop provided by the organizers. Any delays due to transferring presentation will cut down the presentation time.

• If there are any last minute changes or cancellations, presenters must inform their respective session chairs.

• Following the abstract confirmation, presenters must register for the conference.

• Each presenter must reserve last 2-3 minutes of allotted time for Q&A.

• Laser pointers will be provided in every room.

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RECOMMENDATIONS:

• Show no more than 1 slide per minute of speaking time. i.e., approximately 10-15 slides for the presentation.

• Ensure that the letters on your slides are legible from a distance. The suggested minimum font is 16.

• Avoid putting a lot of text on slides, use as much graphics as possible instead.

• Ensure that the axis font size, axis labels, and legends are visible.

• Properly structure your presentation in such a way that it is coherent, flows naturally and is easy to follow.

• In addition to the body of the talk, present an introduction and a summary or conclusion. Try to include some broad giveaways at the end of the talk to make it more impactful.

• Don’t read text from slides verbatim. Use the slides as a support tool.

• The laptops in the presentation rooms will have Windows OS. Therefore, if using a different OS, please make sure that the formatting doesn’t get altered. To err on the side of caution, please keep a pdf of the presentation ready.

• Instead of winging it, presenters are requested to practice presentation beforehand to convey the required information within the allotted time slot.

• Repeat any questions that are posed to you for the entire audience who might have heard the question the first time. If a question warrants a long response, the presenter can follow up with the person asking the question after the session ends.

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SESSION INFORMATION

• Presenters are strongly recommended to set up their posters during lunch break on the day of the session.

• After the session, presenters are responsible for taking down their posters. Any posters left in the session room will be taken down and may not be returned.

• The poster boards will be one-sided and on stands, and each of the presenters will have their own individual board.

• Each poster board will be numbered. You will find your poster number in the attached pdf file.

• Pushpins will be provided by the organizers to mount posters.

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POSTER SUGGESTIONS

• The dimensions of the poster boards are 48 ” x 36” (width x height) and presenters are recommended to keep the poster dimensions within these limits.

• Have a large, catchy and easy-to-understand title. Make sure you have all the co-authors and their affiliations listed on your poster.

• Avoid putting too much text, and convey the information effectively with well-balanced text and images.

• Prefer sans serif fonts (e.g., Calibri, Helvetica, Arial) over serif fonts for ease of readability.

• Keep consistent formatting for fonts throughout the poster. Recommended font sizes are 80-100 for titles, 40-50 for headers and 20-24 for text.

• Do a final spell-check before printing.

• Do have a 3-minute pitch ready for the judges.

• Further information on how to make a good poster can be found here.

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PRINTING INFORMATION

• On-campus and off-campus printing options can be found on the following link: https://www.arch.tamu.edu/about/services/office-of-information-technology/

• Printing account balance can be used for paying for poster printing at the Student Computing Center